Contents
Cal Poly Pomona

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Registration Policies

What Is Extension? Student Loans Payment
Extension Registration Grades Refund Policies
Student Conduct and Discipline Online Registration Withdrawals
Fees Prerequisites
Discounts Graduation Writing Test (GWT) Requirement  

What Is Extension?

Extension courses are the courses listed on this website with the exception of those indicated as Open University, Special Session and/or Summer Session. These credit and non-credit courses were developed by the College of the Extended University to supplement the regular University course offerings. These courses are intended for career development, personal enrichment and the special interests of community members. Many of these courses are funded through the Cal Poly Pomona Foundation, Inc.

Extension Registration

Pre-registration is suggested for all Extension courses and required for some. Enrolling in a course after the second class meeting is permissible only upon approval/consent of the instructor and upon space availability. If you have any questions or for more information, please call 909.869.2288.

Registration by Telephone

Students may call the College of the Extended University at 909.869.2288 to be placed on the class roster; fees must be paid to guarantee a seat in any class. Students may register by telephone with American Express, Discover, MasterCard or VISA.

Registration in Person

Students may visit the College of the Extended University Registration Counter in Bldg. 220C to register and pay fees.

Registration by Internet

It’s safe, easy and convenient. Upon locating the course that you want to register for, click the “Register Now” and provide the required information. Our registration process is 100% safe technology. Our secure server software (SSL) is the industry standard. We guarantee your protection, so that you do not have to worry about credit card safety.

 

 

 

 

 

 

 

 

 

Student Conduct and Discipline

It is expected that all students are enrolled for serious educational pursuits and that their conduct will preserve an atmosphere of learning. All students are expected to assume the responsibilities of citizenship in the campus community. Association in such community is purely voluntary, and students may withdraw from it any time that they consider the obligations of membership disproportionate to the benefits. While enrolled, students are subject to university authority, which includes the prerogative of dismissing students whose conduct is inimical to the aims of an institution of higher education.

Rules of student conduct are included in the California Code of Regulations, Title 5, beginning at Section 41301.

A student who violates university policies or regulations is subject to disciplinary action which can result in a warning, reprimand, probation, suspension, or expulsion. Procedures under which the university may take disciplinary action against a student are specified by the Chancellor of the California State University. These procedures are on file in the Office of Judicial Affairs, Building 15, Room 17.

Inappropriate conduct by students or by applicants for admission is subject to discipline as provided in Sections 41301 through 41304 of Title 5, California Code of Regulations.

Fees

Fees for academic course credit vary by program chosen. Please refer to specific course or program for appropriate fee per quarter hour credit.

Fees for non-credit courses vary and are listed with the course description. Non-credit programs are administered by the College of the Extended University through the Cal Poly Pomona Foundation, Inc. Credit courses are administered by the College of the Extended University and are deposited into the Extended University Revenue Fund. Fees are subject to change without notice.

Discounts

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Student Loans

Private loans are available to assist borrowers who do not qualify for the federal loan programs. Interest rates, fees, and repayment vary with each lender so you will need to research to determine the best program for your needs. The application process is initiated by the student with the lender and funds are disbursed from the lender directly to the student. Cal Poly Pomona will not need to certify any information for the processing of these loans.

Grades

Effective Fall 2013, the following grading system will be implemented for all non-credit courses offered by the College of the Extended University. The administrative grading symbols I and W along with the definitions, rules, and procedures governing their application shall be utilized as circumstances require on all non-credit programs. No other grading symbols except the traditional grades of A, B, C, D, or F, or the non-traditional grades of CR-NC (where specifically authorized) shall be employed for all non-credit courses. Instructors may also use plus and minus designations in combination with traditional letter grades of A, B, C, and D.

Traditional Grades Traditional Grades
A C
A- C-
B+ D+
B D
B- D-
C+ F

 

  Non-Traditional Grades
CR Credit: Equivalent to "C" or higher grades.
NC No Credit: No credit given for course.

 

  Incompletes and Withdrawals
I

Incomplete Authorized (“I” Grade) Procedures:

  • An Incomplete Authorized (“I” Grade) signifies that not all of the requirements of a course have been completed in the prescribed time period, but that due to justified reasons, the instructor has determined that work can be completed at a later date within some agreed upon conditions.
  • The student must contact the instructor before the last day of the course to discuss the requirements to change the grade.
  • The instructor must notify CEU Registration of the issuance of the “I” grade. The instructor must also determine the student’s grade without the outstanding assignments, and must report that grade as a default.
Failure to complete the assigned work within 30 days immediately following the end of the course will result in the grade of “I” being converted to the default grade specified above, or a grade of “F” if no default grade is reported.
W Withdrawal: A “W” cannot be recorded unless the student provides a written request to the CEU Registration Office.

 

Online Registration

Our registration process is 100% safe technology. Our secure server software (SSL) is the industry standard. We guarantee your protection, so that you do not have to worry about credit card safety.

Prerequisites

Prerequisites for Extension courses, if required, are listed on this website within the Registration & Course Information pages for each course. Prerequisites for Open University courses may be found in the University catalog.

Graduation Writing Test (GWT) Requirement

All persons who receive undergraduate, graduate, or external degrees from Cal Poly Pomona must pass the Graduation Writing Test (GWT).  Credential students may waive the GWT, but will need to pass it to be admitted to the master's program. The GWT is to be taken between the time a student has completed 90 units and the quarter following completion of 120 units. The GWT is given once each quarter. For complete information on the GWT, including workshop schedules, please visit the Cal Poly Pomona Test Center website or call (909) 869-3353.

Payment

Fees for Extension credit-bearing courses may be paid by check (checks payable to Cal Poly Pomona), money order, American Express, Discover, MasterCard or VISA. Cash payments are not accepted. Students writing dishonored checks will be assessed a $30 service charge and all student records will be withheld pending payment of the obligation.

Refund Policies

Refunds are not issued automatically. Students must request a refund in writing from the College of the Extended University. Requests for full refund of registration fees are accepted only during the current quarter. Please refer to our complete list of Refund Policies listed below.


Non-Credit Courses with Eight or More Class Meetings*
A full refund will be issued if the refund request is received by the College of the Extended University prior to the first class meeting.

For refund requests on or after the first class meeting, 65% of fees will be refunded until 25% of course time has elapsed, after which no refunds will be made.

A full refund will be issued for cancelled classes.


Non-Credit Courses with Four to Seven Class Meetings*
A full refund will be issued if the refund request is received by the College of the Extended University prior to the first class meeting.

A 50% refund will be issued if the refund request is received by the College of the Extended University after the first class meeting and prior to the second class meeting, after which no refunds will be issued.

A full refund will be issued for cancelled classes.


Non-Credit Courses with Three or Fewer Class Meetings*
A full refund will be issued if the refund request is received by the College of the Extended University prior to the first class meeting

No refunds will be issued after the start of the first class meeting.

A full refund will be issued for cancelled classes.


Special Session Degree Courses and Academic Credit Courses/Certificates*
(These policies do not apply to Open University or online academic credit courses.)
A 90% refund will be issued if the refund request is received by the College of the Extended University on or after the first class meeting and before the end of the first week of the quarter.

An 80% refund will be issued if the refund request is received by the College of the Extended University during the second week of the course.

A 70% refund will be issued if the refund request is received by the College of the Extended University during the third week of the course.

No refunds will be granted after the third week of any academic credit degree course or certificate program.

*These policies do not pertain to online courses or certificates.


Open University Courses

Full refund of Open University fees is made only when a class is canceled or a student's enrollment is canceled. Partial refund (65%) of Open University fees may be requested through the established deadline (see Open University Calendar), after which no refunds will be made. To receive a refund students must officially drop their course(s) with the instructor's signed consent on a Petition to Drop form. This form must be obtained from and returned to the College of the Extended University prior to 5:00 p.m. on the deadline date. All refunds, including credit card payments, are made by check from the State of California. Allow two to three weeks for refund processing.

Click here for a complete listing of Open University policies.


Online Asynchronous Courses (Self-Paced Learning) (Non-Credit, Academic Credit and Certificates)
Refunds will not be issued automatically. Students must request a refund in writing from the College of the Extended University prior to the first day of class. No refunds will be issued on or after the first day of class.


Online Synchronous Courses
Please refer to the Refund Policies listed above for Non-Credit courses.

Withdrawals

Students unable to attend Extension courses after registering must submit a withdrawal request in writing to the College of the Extended University. Stop Payment on a check is not considered an acceptable method of withdrawal and will result in increased financial obligation to the University.

 

 

 

 

 

 

 

 

 

 

 

 


 

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